Introduction 

The Kosovo Women’s Network (KWN) is a non-governmental, not-for-profit organization with a mission to support, protect and promote the rights and interests of women and girls throughout Kosovo, regardless of their political beliefs, religion, age, level of education, sexual orientation, and ability. As a network of 139 members, women-led organizations of various ethnicities located throughout Kosovo, these groups carry out important initiatives towards furthering women’s human rights, as per the goals set in KWN’s Strategy for 2023-2026. 

KWN seeks to establish a three-year Framework Contract with an individual photographer or company providing photography services. The purpose of this Terms of Reference (ToR) is to outline the responsibilities foreseen for the photographer/company.  

Background and Justification  

KWN seeks professional photography services to showcase the organization’s activities, achievements, and impacts to both internal and external audiences. Capturing high-quality, professional photographs is crucial. Photography will ensure high-quality documentation of key moments, such as speeches, award ceremonies, public events, and other significant moments. These moments are vital for historical records, internal communications, and marketing materials. The high-quality images will be used across various platforms, such as social media, websites, and annual reports, contributing to the organization’s branding and marketing efforts.  

Objectives 

The objective is to produce high quality images for KWN’s public relations materials, ultimately enhancing stakeholder engagement and showcasing the organization’s vision, activities, and impact. 

Responsibilities/Deliverables   

The contracted individual/company will have the following responsibilities and expected deliverables:  

• Communicate, coordinate, and liaise with KWN staff to schedule planned dates when photography is needed, to understand the aims of events, and to know if any form of consent is needed prior to taking photographs.  

• Be available for KWN events, scheduled and announced in advance.  

• Prepare equipment prior to events to ensure proper lighting and composition. Advise on the setting of events, if needed to improve composition.  

• As relevant to particular events and as agreed with KWN beforehand, secure permission from participants to take photographs prior to taking them.  

• Capture key moments during activities (e.g., speeches, ceremonies). 

• Edit and enhance photos for a professional finish. 

• Provide edited images in multiple formats for digital and print use. 

• Deliver the final edited photos within the timeline agreed with agreed after each event. 

• Organize and label clearly raw and edited images, providing them to KWN for future access. 

• Provide KWN with copyrights to use photographs also in the future. KWN will recognise the authorship of the photographer. 

Estimated Timeframe and Level of Effort 

KWN expects to contact the photographer/company on multiple occasions during the next three years to provide professional photography services during various events and activities. The photographer/company will be paid according to a fixed daily rate, based on actual time worked.  

Qualifications  

The photographer or company must provide evidence of at least two years’ experience as a photographer, including examples of prior photography. 

Evaluation of Bids 

Bids shall be evaluated according to the following criteria: 

• Prior experience (10%) 

• Examples of quality prior work (45%) 

• Lowest price (45%) 

Submission of Bids  

Applicants should provide:  

• CV illustrating qualifications. 

• Financial proposal containing the gross daily rate. 

• Samples of similar work. 

• Three references contact info we can contact. 

Please note that the proposal must be VAT-exempt.  

Please submit the requested documents by 26 March 2025, to jobs@womensnetwork.org with the subject “Photographer”.