Introduction
The Kosovo Women’s Network (KWN) is a non-governmental, not-for-profit organization with a mission to support, protect and promote the rights and interests of women and girls throughout Kosovo, regardless of their political beliefs, religion, age, level of education, sexual orientation, and ability. As a network of 139 members, women-led organizations of various ethnicities located throughout Kosovo, these groups carry out important initiatives towards furthering women’s human rights, as per the goals set in KWN’s Strategy for 2023-2026. KWN has a Public Relations Strategy, and our branding and image are important to us. In the future, KWN also plans to utilise its website for online donations related to products that involve printing (e.g., mugs, sweatshirts, etc.), for which KWN needs to collaborate with a printing company.
The purpose of this request for offers is to invite offers from professional printing companies to establish a framework contract for printing services for KWN for a three-year period. The selected supplier will be expected to deliver high-quality printing services in a timely manner, while adhering to KWN’s sustainability goals related to ecofriendly printing. The contract will be awarded through a competitive tendering process.
Qualifications
The company selected must fulfil the following qualifications.
- Experience: At least two years of professional experience providing high quality printing services.
- Ability for Eco-friendly Printing: Ability to use eco-friendly printing methods and sustainable materials that reduce environmental impact.
Responsibilities
The contracted company will be expected to:
- Respond promptly and professionally to KWN’s printing requests;
- Advise on any necessary changes to formatting and design to ensure high quality printing;
- Where possible, use eco-friendly printing, including recyclable materials with low environmental impact and recycled ink;
- Minimize the use of plastic and other non-biodegradable materials.
Bidders should indicate in their bid weather they can provide delivery services a) to KWN’s office; and b) directly to customers who place orders through KWN website. If delivery to customers is no feasible, please specify this in the bid. If such services are available, bidders should indicate in their bid if any additional associated costs exist for handling and how delivery costs will be calculated. Deliveries should be timely, cost-efficient, and environmentally friendly where possible.
Cost Estimates
As part of their Financial Proposal, bidders are requested to provide their current pricing for the following items in costs per unit without VAT in the following table. Additional rows may be added if the bidder proposes to offer other products to KWN or wishes to further specify printing costs for various items. All foreseen items are in colour unless otherwise noted.
| Product | Cost per Unit |
| Certificates | |
| Signs | |
| Fact sheets (A4) | |
| Fact sheets (A5) | |
| Pamphlets | |
| Roll-up Banners | |
| Coffee mugs | |
| Business cards | |
| T-shirts | |
| Sweatshirts | |
| Water bottles | |
| A5 Notebooks | |
| Smaller Notebooks (length 15 cm and width 10cm)) | |
| Pencils | |
| Pens | |
| Bound A4 Publications (cost per page black and white) | |
| Total |
Submission of Bids
Bids must contain the following, along with any additional documents that outline your company’s qualifications and sustainability practices. The bid should include:
- Narrative Proposal including:
- Company profile demonstrating relevant experience;
- Examples of past work;
- Ecofriendly printing policies and/or ability to deliver ecofriendly printing, if available, including for which products it is available;
- Proposed methodology for providing delivery services, if such services are available.
- Financial Proposal, using the table above, including any information related to discounted prices for larger orders for particular products and methodology of calculation of costs for deliveries if such services available.
- Three references with contact information from recent or existing clients, demonstrating experience, professionalism, and timely delivery.
Evaluation of Bids
Bids will be evaluated based on the following criteria:
- Price competitiveness 40%
- Experience, qualifications, and quality of work 30%
- Ability to provide ecofriendly printing 20%
- Proposed methodology for deliveries 10%
Submission of Offers
Please submit the requested documents by 26 March 2025, to jobs@womensnetwork.org with the subject “Printing Offer”.
